2016-07-19 TRC Business Meeting Minutes Called to order at: 7:40 pm. Members present: Darin McGrew, Michelle McGrew, Dean Stanton, Abby Grossman, Ed Slintak. Agenda for current meeting: Approved as amended. Minutes from previous meeting: Approved as amended. OFFICERS' REPORTS * President: - No report. * Vice President: - No report available. * Secretary: - Sent reminders to the Board, Cris, Nick, Mel, and Ric. * Treasurer: - No report as there was no July rallye. COMMITTEE REPORTS * Insurance: - No report. * Awards: - AI: Nick to order more Skunk pins. - Done: Dean to print more "Welcome to Beginner Class" awards. * Database Chair (Heather Mellows): - AI: Dean to email scanned copy of another membership form from the June rallye to Heather. - AI: Once Heather receives this form, Heather to enter it into the database. - AI: Heather to prepare an up-to-date list of members and associates for the October rallye's registrar. * Publicity (Dave Moen): - Places we could publicize: - Continue publicizing on Facebook - Publicize at members' places of employment - Continue thinking of other possibilities. - AI: Darin to update list of rallyes. * Webmaster report: - Round Table set as this month's meeting location (other months still say Pasta Market). - AI: Michelle to let Ric know how he should update these (change all of them to a new location or change individually upon request). - Added June 30 update of Regional Rally Calendar. - Monster University information added. Needs flyer. - We got feedback to the "We miss you" page. Forwarded to Darin and Michelle. - AI: Darin to send email asking if he wants to be on the TRC-Worker list to help with map prechecking and also to invite him to the upcoming daytime rallyes. PAST EVENT(S) REPORT * 2014-03-01 The Dog Run (Mel, A-B, included unmanned CPs) - Pending: Score Sheets * 2014-07-05 TAR9 (Steve H., Cris, John, 4 pm start, 9 pm finish) - AI: Score sheets: pending; Darin to deliver. * 2014-08-02 The Game Rallye (Mel, game style) - Pending: Results, Score Sheets * 2015-12-05 Toy Rallye 2015 (Darin, A-B, early start) - Results: pending - Score Sheets: pending, but already added to DB * 2016-04-02 Three Strikes and You're Out (Dave M., CM) - AI: Darin and Michelle to mail Dave M. the Eval Cards from the finish box (found 3 more plus a Protest Form. - AI: Michelle to get magnets to Dave M. when we see him next. * 2016-06-04 And Baby Makes Three (Darin, A-B) - Report: Pending - Results: Pending - Score Sheets: Pending NEXT EVENT(S) REPORT * 2016-10-01 Monster University, A Rallye School (A-B, 11 am start, John and Dean) - Registrar: Darin and Michelle - Neighborhood: TBD - Compdir: Abby - Need artwork for postcard mailing. - Need flyer. - Going to be a school rallye of sorts. * 2016-12-03 Toy Rallye (A-B, 11 am start, Darin) - Registrar: Abby - Neighborhood: TBD - Compdir: Abby - Need artwork for postcard mailing. - Need flyer. OPEN DATES - AI: Darin to send follow up email to attendees of his rallyemaster school. Ask if someone can do a rallye for an open date. - AI: Darin to contact past RMs (e.g., Stefaniskos) about writing rallyes - 2016-09-03 Canceled. - 2016-11-05 UNFINISHED BUSINESS * Another rallye school? Or a school-style rallye? - Done: Darin to check for interest in various places: ask at rallye finishes, post to the TRC-Talk list, etc. - Not much interest expressed, so currently no plans for a classroom rallye school. - Or, we could have a school-style rallye: lower classes receive a critique after each leg and the Master Experts run with minimal GIs. - School-style rallye in October. - Done: Dean to contact Corvette Club to find out if they would come if we had a school rallye and to discuss timing for such an event if there's interest. - Dean has invited the Corvette Club to join us for the October rallye. Plans to include their logo on our flyer as our guests. * Score Sheets - AI: Darin to update mock up with up-ticks farther apart * Tax ID - AI: Darin to submit list of 2015 officers. - AI: Darin to submit list of 2016 officers. - AI: Darin to submit 2014 tax form. - AI: Darin to submit 2015 tax form. - AI: Darin to work on getting TRC its 501(c)7 tax ID. * Old rallyes - AI: Darin to contact Bill to see if he wants someone to store rallyes up here where they are more accessible for rethrowing. * Definition of "life-time membership" - AI: Darin to propose updated language based on what's on the Wiki. * Don't Drive Distracted - AI: Darin to pick an icon and a link target such as distraction.gov and will CC TRC's business mailing list. * Meeting Location: - Continue meeting at Round Table? Return to The Pasta Market? Or meet somewhere else? - Try meeting at Dickey's Barbecue Pit next month. * Double Clipboards If available from the manufacturer, purchase 12. Otherwise, purchase from Amazon. - AI: Dean to order clipboards per above instructions. - AI: Dean to propose price to charge for clipboards once we have purchased them. NEW BUSINESS * Next postcard mailing: - Mail mid-September. - Include rallye announcements for October and December. * Update to scoring program: - AI: Dean to ask Nick about updating scoring program to handle A-B rallyes. ANNOUNCEMENTS: * Adjourned at: 8:30 pm. * Our next meeting: 7:30 PM, August 16, 2016 at: Dickey's Barbecue Pit, 570 North Shoreline Blvd., Suite F, Mountain View (in shopping center at Shoreline and Montecito) Respectfully submitted by, Michelle McGrew, Secretary