2013-04-16 TRC Business Meeting Minutes [amended] Called to order at: 7:55 pm. Members present: Darin McGrew, Dave Moen, Michelle McGrew, Dean Stanton, Bill Jonesi, Steve Hartwell, John Kleder. Agenda for current meeting: Approved as amended Minutes from February meeting: Approved as amended, pending treasurer's report Minutes from March meeting: Approved as amended OFFICERS' REPORTS * President: No report. * Vice President: No report. * Secretary: No report. * Treasurer: - No report provided. - Dropped: Ed to contact Dean to get funds from him from March rallye. - AI: Ed to email treasurer's reports for February, March, and April to TRC-Business. - AI: Ed to email treasurer's reports to Michelle for inclusion in the minutes. - AI: Ed to arrange for updating signature card. - Dean has paperwork for updating signature card, but has also emailed scanned copies to the board. - Done: Dean to get a second deposit card so he can assist Ed with deposits. - Done: Dean deposited funds from March rallye. - AI: Ed to let Membership Chair know the number of paid memberships and associates. - AI: Michelle to contact Ed regarding the need for better communication, signature card, getting treasurer's reports, number of paid members and associates, registrar for June. COMMITTEE REPORTS * Insurance: - No report provided. - AI: Bill to check with Cris on status of May's insurance. * Membership: - Done: Steve updated the database so we could do the March mailing. - AI: Michelle to email Steve info about returned March mailings. - AI: Steve to update database with changes from returned March mailings. * Publicity - Done: Need address labels from Steve by Saturday, March 30 so we can do the mailing before the April rallye; otherwise, prepare mailing at April meeting. - Done: Steve to work out how to get database info to Bill so he can recruit rallyemasters. * Championship - AI: Bill to revise Championship Rules so we can approve them at May meeting (describe "general" and "rookie" classes better, better define "worker", explain how one becomes "championship subscriber", clarify cancellation policy). * TSD Update: - Nothing scheduled. - Bill recommended to Stu that they do a TSD in our area in the afternoon on a TRC rallye day. We could then follow it with our regularly scheduled rallye. * Webmaster - AI: Michelle to email Ric drafts and final versions of minutes to be posted with appropriate identification. - AI: Ric to post list of 2013 officers and appointed positions. - Done: Darin to email current officer list to Ric for updating on TRC website. - AI: Darin to email list of appointed positions to Ric for posting on TRC website. - Done: Ric to post 2013 membership form. - Postponed while Ric reviews Google Sites page: Steve to organize another teleconference to discuss the use of Google Sites, etc. PAST EVENT(S) REPORT * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko, Jeffrey) - AI: Teresa to get score sheets to Michelle if she can find them. * 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko) - AI: Michelle to check with Teresa for any additions to her report. - AI: Teresa to get score sheets to Michelle if she can find them. * 2012-10-06 Monster Mash: Ghost Chasers (Mel Nicholson) - Report: pending - Score sheets: pending - AI: Dave to again encourage Mel to complete these actions. * 2013-02-02 Groundhog Day (Cris & Dave, Membership Rallye, A-B/QA) - Scoresheets pending - AI: Bill to remind Dave to turn these in. * 2013-03-02 A-B Classroom School & School Rallye (Bill Jonesi) - Done: Dean to send Bill his rallyeist's email addresses. * 2013-04-06 Let's "Three-Peat" (Dave Moen, CM): - Registrar: Ed Slintak - CMs down - results: pending - scoresheets: pending - Report: - Went well; rallyemaster learned a lot. - 16 cars - No honored protests. NEXT EVENT(S) REPORT * 2013-05-04 Iron Man (John Kleder, early start, A-B) - registrar: Dave - neighborhood: East Mountain View and Sunnyvale (Mary, Bernardo). - Finishing at Jake's of Sunnyvale. - compdir: Bill - Precheckers include Darin & Michelle and Dean & Clayton. - Clayton could be checkpoint worker if needed. * 2013-06-01 Five Ringy Dingy (Darin, A-B) - registrar: TBD - neighborhood: TBD - compdir: TBD - Done: Darin to have flyer by March 30. - Started planning gimmicks * 2013-07-06 TAR8, Family Edition (Bill, Steve, Clayton) - Done: Bill to update flyer; perhaps start early and have a barbecue after rallye; update by email. - No barbecue. - Done: Bill to get updated flyer to Darin by march 30. * 2013-12-07 Toy Rallye 2013 (Darin, A-B) - AI: Darin to get flyer to Bill so he can start promoting the rallye. OPEN DATES - AI: Bill to send email to TRC-rm seeking rallyemasters. - Bill has another school rallye, perhaps for January (Jan 4, 2014)? * 2013-08-03 * 2013-09-07 * 2013-10-05 Monster Mash 2013 * 2013-11-02 UNFINISHED BUSINESS * Web Site-Wiki vs Non Wiki: - AI: Michelle to check Google Sites prototype for accessibility. - AI: Ric to review Google Sites. - AI deferred to teleconference until after Ric has reviewed Google Sites: Assess what's involved in going from HTML to Wiki or Google Sites * Board Members & E-mail - AI: Darin to follow up with Ed and Mel on trc-rm * Tax ID - AI: Darin to identify next step. - AI: Darin to file TRC tax forms. * Feedback form - AI: Ric to implement feedback form and add links to calendar page - AI: Darin to contact Ric regarding feedback form * Eval Cards - Update questions - AI: Darin to solicit feedback * SAP Gimmicks - AI: Bill drafted updated proposal for rallye rules specifying ambiguous intersections; awaiting additional feedback before presenting to board. - AI: Bill to Email updated proposal for rallye rules to trc-business for review at May meeting. * Beginners' Protests - AI: Bill to resend/resubmit Cris's updated language for "protest policy" by email for approval at May meeting. * Wiki: description of board & bungee technique for CMs - AI: Darin to update CM page with photos of board & bungee technique * Competition Director - Done: Darin to contact Abby to figure out who is compdir for June and to sort out protest committee issues. - Bill to be compdir until we sort things out with Abby. * Twitter - AI: Darin to contact Teresa regarding how we use this when she's not at a rallye / Figure out how to enable rallyemasters to use it. NEW BUSINESS * Bill's concerns about bylaws & operating procedures - Tabled until next time. * Clarification of what "no gimmicks on SIs" means - AI: Bill to draft language to clarify this for future rallyemasters and to put into Gimmick Rallye Rules. ANNOUNCEMENTS: - EHC Life Builders: Dean has a newsletter if anyone wants to read it. * Adjourned at: 9:45 pm. * Next meeting at 7:30pm, May 21, 2013 at Round Table, 4400 Stevens Creek.