2012-08-21 TRC Business Meeting Minutes Called to order at: 7:50pm Members present: Bill Jonesi, Teresa Stefanisko, Dean Stanton, Ed Slintak, Michelle McGrew, Darin McGrew Agenda for current meeting: Approved as amended Minutes from July meeting: Approved as amended OFFICERS' REPORTS * President - no report * Vice President - no report * Secretary - no report * Treasurer - No August TRC rallye, so no rallye report. - Expected expenses (July's printing, the August mailing, September's awards) have not come to me yet, but are still expected, so we'll actually be closer to $100 better than budget, rather than almost $200 better than budget, as the YTD budget report shows. - Dean wrote Ed check #1654 to replace check #1638 (both for $11.45); there is no change in our bank balance (as long as we never hear from #1638 again). - Dean gave the Debit Card to Nick (per previous decision). Dean controls the per-day spending limit, and Nick will use it to buy awards. COMMITTEE REPORTS * Insurance - September insurance is paid, and the certificate received. - The annual renewal period has been moved to begin in January by ESCA. - Rallye fees will likely not increase (per K&K). ESCA paid $385 for the July to January portion of our annual fees. - ESCA has been slow in responding to how much we owe of the $385. - PCA LPR (Peter Ridgeway) confirmed their willingness to participate/sponsor the annual Toy Rallye. Their expectation is to pay for insurance, and they are checking into whether or not they can fund it from their policy or not. - Bill needs to work out the details with PCA LPR and Cris. * Publicity - Fliers for September distributed to PCA LPR by Bill - PCA LPR will also help promote Toy Rallye * TSD Update - 12 cars at Stu's rallye - 1st place to Arizona car 9/100ths of minute - 2nd at 10/100ths, 3rd at 12/100ths PAST EVENT(S) REPORT * 2012-06-02 Men in Black: The Rallye (Darin) - Results pending - Scoresheets pending * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko, Jeffrey) - Results pending - Scoresheets pending NEXT EVENT(S) REPORT * 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko) - registrar: Ed - neighborhood: Sunnyvale - compdir: Abby - Done: flier produced - Will be an A-B rallye; Teresa learning to deal with not having CMs - hope to have ready for McGrews to precheck this weekend * 2012-10-06 Monster Mash (Mel Nicholson) - registrar: Dave & Jean - neighborhood: TBD - compdir: TBD - flier needs to be revised per TRC gimmick rallye rules - AI: Bill to contact Mel - AI: Mel to deliver revised flier PDF to Teresa, Ric - Teresa needs flier by Friday * 2012-11-03 CANCELLED - Dave Moen cannot take on this rallye; no one else is available. - Approved: TRC is cancelling our November rallye. - Paradox will take the date - AI: Bill to provide Teresa a flier by Friday and pay a share of the mailing expenses. * 2012-12-01 It's a Wonderful Rallye: Toy Rallye 2012 (Darin) - registrar: TBD - neighborhood: TBD - compdir: TBD - AI: Darin to deliver flier PDF to Teresa, Ric - flier logos: TRC, GGLC, and both with and without LPR-PCA OPEN DATES * 2013-01-05 - Given that Bill is taking November, he'll need to postpone the A-B school rallye * 2013-02-02 (Membership Rallye) - Cris is talking to Dave about doing the membership rallye UNFINISHED BUSINESS * Rallye Rules - AI: Darin to update wiki * Web Site-Wiki vs Non Wiki - AI: Darin to remind Ric about his AI - AI: Ric to schedule a face-to-face committee meeting * Board Members & E-mail - AI: Darin to follow up with Ed and Mel on trc-rm * Operating Procedures - AI: Teresa to email Operating Procedures source again - We may need to scan and OCR a printed copy * Tax ID - AI: Darin to continue paperwork * Gimmick Rallye Guide - Done: Darin and others reviewed A-B additions - We'll discuss the changes at future meetings - Agreed: start giving 1 copy of the old guide to 1st place Beginners - Agreed: if no feedback by August meeting, Dean will assume approval * Feedback form - Objective 1: Why are people not coming to a given rallye? - Objective 2: Why are people not coming to rallyes any longer? - Approved: have Ric implement feedback form and add links to calendar page - AI: Darin to contact Ric re: feedback form * Eval Cards - AI: Darin to put questions on wiki and solicit feedback * Promotion Policy - AI: Dean to print ideas and solicit feedback at September finish * Mailing - Announce board nominations open at September meeting - September, October, November (Paradox), and December NEW BUSINESS * Extra packets - Teresa received email asking for people who miss a rallye to purchase extra reg packets and critiques at the next month's rallye - AI: Darin to email June's docs to Ed & Clayton - Approved: get extra reg packs and critiques to Dean; he'll keep them in the start box and sell them for $1 per set ANNOUNCEMENTS * Adjourned at: 9:00pm * Next meeting at 7:30pm, Sept 18, 2012 at Round Table, 4400 Stevens Creek.