2012-02-21 TRC Business Meeting Minutes Called to order at: 7:55pm Members present: Michelle McGrew, Bill Jonesi, Cris Wendt, Dave Graubart, Dean Stanton, Dave Moen, Teresa Stefanisko, Darin McGrew Agenda for current meeting: Approved as amended Minutes from December meeting: Ed Slintak needs to email Minutes from January meeting: Approved OFFICERS' REPORTS * President - May not be able to attend March meeting, pending recovery from surgery. * Vice President - No report. * Secretary - No report. - AI: Darin to document the need to fill state/federal forms on the wiki * Treasurer - February's "Rallyebowl XLVI" had moderate turnout - net was relatively good, but lower than past membership rallyes - no reimbursements requested, which helped our net - In 2011, our annual insurance fee cost $5 per member - had been almost $10 per member in past years - this month's rallye report reflects $5 per member set aside for insurance, and not counted towards the rallye's revenue - No coupons redeemed, so no coupon portion in the rallye report - Income is already $250 behind budget (one rallye into 2012) - Cris replaced CM equipment, so we've already spent double our budget COMMITTEE REPORTS * Insurance - Paid for March * Publicity - Dean has a lot of shopping bags left - We'll continue to give them to members * TSD Update - April 15 Porsche Club event PAST EVENT(S) REPORT * 2012-02-04 Rallyebowl (Cris, Dave) - 21 cars, 4 additional memberships - Results out, CMs Down, Scoresheets delivered to Treasurer NEXT EVENT(S) REPORT * 2012-03-03 Fu Fu Head's rallye... (Teresa & Nick Stefanisko) - registrar: Kim & Trevor - neighborhood: Los Padres/Forbes - compdir: Abby - approved: reimburse RM up to $40 for give-aways - prechecked twice, Abby still to precheck * 2012-05-05 Silicon Rallye (Bill, Cris, Abby) - registrar: TBD - neighborhood: NW Mountain View, NE Palo Alto - compdir: TBD - "Competition Directors Present TRC's First Gimmick Rallye"? - Rethrow of TRC's first gimmick rallye (on its 30th anniversary) - Need to discuss use of Rex Manor at beginning of route * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko) * 2012-09-01 There are no Ts in Rallye (Teresa & Nick Stefanisko) OPEN DATES * 2012-06-02 (Need Rallyemaster by March 1st or will need to cancel) - Darin may accept once he gets results out * 2012-08-04 - Hoping for one of the RM School attendees, but it has been resheduled - Possible RMs from membership forms: Ken Schott, Jeffrey Martin * 2012-10-06 Monster Mash - Mel might be interested * 2012-11-03 * 2012-12-01 Toy Rallye UNFINISHED BUSINESS * Rallye Rules - AI: Darin to email proposed changes again for ratification * Web Site-Wiki vs Non Wiki - Email discussion has started - AI: Ric to schedule a face-to-face committee meeting - AI: Darin to ping Ric * Giveaways for next year - We will continue to give away bags to new members * Board Members & E-mail - AI: Darin to get Ed and Mel on trc-rm - AI: Darin to verify Board Members on trc-business & trc-board * Business Meeting Action Items - Done: Teresa found Operating Procedures source, but email bounced - AI: Teresa to email Operating Procedures source again - AI: Darin to verify darin@therallyeclub.org * Tax ID - No progress - AI: Darin to continue paperwork * Twitter Account - Still need to get the word out - AI: Dean to prepare flier with updated instructions from wiki - AI: Bill to include link to wiki page in monthly email - Approved: send the test tweets Friday afternoon and Saturday morning - AI: Teresa to send email encouraging RMs to use Twitter account * Equipment - Done: extension poles replaced * How to be a Rallyemaster - originally scheduled for Feb 11, 2012 - postponed because interested teams were unable to attend that weekend - will reschedule, pending Teresa's recovery from surgery NEW BUSINESS * Awards - Sweepstakes Scoring? - Top Score pins could go to the top score of the rallye, and the next highest score in that team's category could get 1st place for that category. - Honorable Mention pins could go to top score that hasn't received an award. - 2nd Place Master could just replace Top Score - Do we need 3 First Timer awards? - We could give 1st Place First Timer, and give free entries to other First Timers (but that makes it better not to get 1st Place) - We could make up "1st Place First Timer" plaques or trophies, and apply the par plaque artwork to identify the rallye. - Approved: stop ordering 2nd Place and 3rd Place First Timer awards - Approved: stop awarding Better Luck Next Time, and instead give all First Timers a free rallye entry; giving free entries at co-sponsored rallyes will be considered on a case-by-case basis. - Approved: eliminate Top Score TRC, and instead give 2nd Place Master Expert - Approved: these changes will take effect in the May rallye - AI: Nick will investigate a 1st Place First Timer plaque that can accept par plaque artwork, so we don't have to discard unawarded pins * "Boosting" - Concept: when a class is large, and the class above is very small, then the top cars in the larger lower class receive awards in the smaller higher class - Proposed for discussion; no decision requested * "Rallye Buddy" Ride Along - Concept: match up an experienced rallyist to ride along with and coach a car of less experienced rallyists - This has been attempted in the past for school-format rallyes, but hasn't come together - The McGrews have given curious friends an A-B rallye, and then ridden along with them; this works well - Proposed for discussion; no decision requested ANNOUNCEMENTS * Adjourned at 9:30pm * Next meeting at 7:30pm, March 20, 2012 at Round Table, 4400 Stevens Creek.