2011-07-19 TRC Business Meeting Minutes Called to order at: 20:00 Members present: Bill Jonesi, Dean Stanton, Teresa Stefanisko, Nick Stefanisko, Ed Slintak, Michelle McGrew, Darin McGrew Agenda for current meeting: Approved as amended Minutes from June meeting: Approved as amended OFFICERS' REPORTS * President - No report * Vice President - No report * Secretary - No report * Treasurer - Moderate turnout for July's "The Amazing Rallye 6". Few claims for reimbursement resulted in breaking even (approximately). - YTD Member Revenue is half of July, 2010's; Membership is $110 less than last year's. - Our annual per-member insurance payment (about $650) will be paid early in August. - So YTD net is okay (about $250), but not as great as the YTD budget report makes it look ($900+). COMMITTEE REPORTS * Insurance - There is no August rallye to insure. - Our annual per-member insurance payment (about $650) will be paid early in August. * Publicity - Bill did talk to Cris about event calendars. - AI: Bill to investigate online event calendars. - AI: Nick to investigate getting on Eye on the Bay (ch 5 community events) PAST EVENT(S) REPORT * 2011-07-02 Amazing Rallye 6 (Teresa, Jeff Martin, Trevor/Kim) - CMs Down; Results Out and posted - Teresa needs to update DB, and give score sheets to Dean - 1 protest: committee ruled gimmick was okay, but could have been cleaner - In the future, our awards vendor wants 3 weeks lead time, rather than only 2 weeks lead time. NEXT EVENT(S) REPORT * 2011-09-03 Pokemon: Black & White (Teresa, Nick and Zak) - registrar: McGrews - neighborhood: Near Round Table - compdir: TBD * 2011-10-01 Monster Mash (Ed & Ray) - registrar: TBD - neighborhood: TBD - compdir: TBD * 2011-11-05 Storm Chaser (Mel Nicholson) - registrar: Teresa - neighborhood: TBD - compdir: TBD - mentor: Dean * 2012-02-04 TBD Birthday Rallye (Cris, Dave) * 2012-03-03 Fu Fu Head's rallye... (Teresa & Nick Stefanisko) * 2012-07-07 Amazing Rallye 7 (Teresa, Nick and Zak Stefanisko) OPEN DATES * 2011-12-03 Toy Rallye - registrar: Dean - neighborhood: TBD - compdir: TBD - Darin is 90% committed to being RM, pending completion of overdue results - SCCA interested in doing insurance for Toy Rallye, with Stu Helfer as event chair and safety steward, treating it as their annual charity rallye - AI: Bill to resolve insurance details with SCCA folks and get an SCCA logo to Darin for the flier - Start from noon - 2pm; Finish at 5pm * 2012-01-07 * 2012-04-07 * 2012-05-05 * 2012-06-02 * 2012-08-04 * 2012-09-01 * 2012-10-06 Monster Mash * 2012-11-03 * 2012-12-01 Toy Rallye UNFINISHED BUSINESS * Rallye Rules - AI: Darin to email for discussion * Web Site-Wiki vs Non Wiki - AI: Darin to start email discussion with committee * Giveaways for next year - Done: Darin contacted Larry about piggyback order of grocery bags - Unconfirmed estimate was $200-250 for 100 bags * Board Members & E-mail - AI: Darin to contact Steve and board members * Business Meeting Action Items - AI: Teresa to find Operating Procedures source * Potential RMs - AI: Teresa to contact trc-rm@ for 2012 dates * Tax ID - AI: Darin to continue paperwork * AI: Darin to forward info to Bill re: Boston rallyes email * Competition Director - AI: Darin to contact Steve about compdir@ to forward to Abby - Abby wants to continue as the CD, but will appoint someone to fill in on dates when she can't make it to the rallye. - RMs need to contact Abby. * Mailings - Done: Dean to add March data - AI: Teresa to get score sheets from February & April - AI: Nick to evaluate excluding trc-events@ recipients from mailing. - Next mailing goes out in September for October, November, & December NEW BUSINESS * RM Class feedback - 8 attendees, including Dean and Bill - Mel volunteered to take November (Dean mentoring) - Ric volunteered to take a rallye next year (Darin mentoring) - Discussion about options for future RM classes - Teresa to add interest poll to September score sheet * Rallye School - Possibly have separate beginner and senior schools - Teresa to add interest poll to September score sheet - Bill interested in a classroom school followed by a school rallye in January ANNOUNCEMENTS * Adjourned at 21:15 * In Septemer: California's only timed rallye this year * In October: 7 hour SCCA Q-A rallye ("championship level gimmick rallye") * Next meeting at 7:30pm, Aug 16, 2011 at Round Table, 4400 Stevens Creek.